For Jobs By E-Mail
Have you ever applied for
a job over the internet, sending your resume and received no
We see many unsolicited resumes come in by email and the
senders are making some common errors which lessen the
chance of their resume being reviewed or even opened.
The three things to remember are:
Employers and recruiters often receive resumes with blank
space where the email message text should be, no name on the
file attachment and no telephone number contact info in the
If you are taking the trouble to send an email message, say
something about yourself in it. With the prevalence of
viruses and trojans on the Internet, you run the risk of
having your attachment not opened and the whole message
being deleted if you do not provide identification.
Hiring managers appreciate the courtesy implied when they
see a file attachment with the sender's name as it makes it
easier to find on their desktop or documents folder when it
is saved for scanning for viruses. Anything you can do to
reduce the time it takes to read your message and its
contents is to your advantage.
For business messages, unusual letterhead templates, "smiley
animations" and any other unusual devices only detract from
the message you are trying to send. If you are tempted to
use these add-ins to make a message more appealing it is
important to remember that they are unlikely to increase
your appeal to people who receive scores or hundreds of
emails a day. You may stand out and be remembered but not
necessarily for the best reasons. Keep it professional.
When we see a blank email message with an attachment I think
of one of two possibilities: a) the sender doesn't want to
make the effort to communicate their intentions or b) the
sender may be attaching a virus.
Take the time to type a message which confirms your identity
and indicates the reason for the message. Include your
telephone number and the best time to reach you.
You do not have to write a long letter, just a few short
sentences will suffice. State why you are writing and what
it is in reference to if it is a posted position or
advertisement. If possible, avoid attachments altogether and
paste the text of your resume into the email message. This
really saves the reader time and almost guarantees that your
message will be read. If you must use an attachment, make
sure it is in a common format (.doc, .txt) nothing unusual
as the reader may not be able to open a little used format.
To avoid having your attachment deleted or ignored by AAT
software or firewall controls, reduce the size of the file.
Do not send zip files and eliminate any fancy graphics
which may increase the file size. Anything I receive over
60KB-75KB I tend to consider as a potential virus. Anything
over 100-150KB is a waste of your time to send.
Use your "Subject" box in your email message to confirm the
basic reason for your message. A blank subject box combined
with a blank message and an attachment will virtually assure
that the message is deleted by experienced email processors.
Nobody wants to take the risk of opening an attachment which
may or may not be genuine.
If you take the time to complete your message and save it as
a template for use with modifications according to the
position you are applying for, your message will convey an
attitude of professionalism and you will increase the
chances of being reviewed for the position you are applying
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